Control Programme: Contributor Privacy Notice

This privacy notice concerns a television series with the working title “Control” (“the Series”) which Optomen Television Ltd is producing for Channel 4 (and potentially for worldwide distribution).

About the Series

The Series aims to give viewers a never-before-seen insight into the command and control function of the Devon and Cornwall Police force control room and show how this interconnects with the frontline work of the police officers on the ground as they deal with hundreds of emergency incidents and planned operations on a daily basis.

With an emphasis on the complex and sensitive challenges faced by police officers and police staff, the Series will cover both the work of control room and the officers on the ground as they deal with crime and disorder and work to ensure the safety of the public within their policing area.

The Series will document the daily decisions and strategic management of emergency incidents from force control, planned operations on the ground that feed into the control room and the work of the officers on the ground whose work is overseen from force control.

At a time when these police forces are facing unprecedented pressures to deliver core policing including rising demand for their services, reduced budgets and a change in the nature of crime, the Series will provide an important perspective on contemporary policing, showing the competing demands on resources and the range of methods used to meet those demands.

The Series will involve observational filming with multiple crews, interviews and police-generated material and will mainly focus on reactive policing while including some planned operations.

About Optomen Television Ltd

Optomen Television Ltd is an independent television production company based in London that produces quality programmes and other content for worldwide distribution.

Optomen Television Ltd’s main office is at 102 St Pancras Way London NW1 9ND.

Optomen Television Ltd is committed to protecting the privacy of others and complying with all relevant data protection laws and regulations.

This Privacy Policy sets out how Optomen Television Ltd collects and uses information about individuals, including those who are involved in the programmes that we make.

Please contact Optomen Television Ltd’s Information Officer if you have any questions or concerns at: informationofficer@optomen.test.

Why do we collect personal information?

We collect and process personal information in connection with the Series for a number of reasons including:

operating and managing our business effectively and lawfully;

contacting individuals about taking part in the Series and assessing individuals’ suitability to take part in the Series;

as part of and in connection with our programme-making and other activities;

producing, exhibiting, exploiting, distributing, publicising, advertising and promoting our programmes by any media (now known or hereafter invented) throughout the world;

responding to queries from members of the public;

What personal information will we collect and why?

We will, are likely, or may process the following information about you in connection with the Series which we may obtain from you directly or from a third party:

your name, your gender, your age and date of birth, your address and contact details such as your email address and telephone number, your handwriting as well as other basic details about you. We need this information to correspond with you and to contract with you and for administrative and other purposes.

your image, your gender, your age and birth date, information contained within your passport, your driving licence and possibly other official documents which identify you. We need this information to check your identity and to ensure compliance with relevant laws and regulations.

information about your past and present personal, home and family life. We need this information to be able to assess your suitability to take part in the Series and to comply with our contractual and regulatory obligations.

information about your past and present professional life including information about your current role, officer number (for police officers) and work schedule, your previous work history, your qualifications and your experiences. We need this information for administrative purposes, to be able to assess your suitability to take part in the Series and to comply with our contractual and regulatory obligations.

whether you consent or object to being identified in the Series and if you object, the basis of your objection. We need this information to assess your suitability to take part in the Series and to comply with our contractual and regulatory obligations.

information about you that is on social media and the internet including images of you and other personal information that is contained there. We need to process this information in order to verify your identity and to assess your suitability to take part in the Series.

information concerning your physical and mental health. We need this information in order to assess your suitability for participation in the Series, and for compliance with contractual obligations we have to third parties, who are subject to statutory regulation.

information concerning any criminal convictions or cautions you may have, information about any criminal activity you may be or have been involved in and information concerning current criminal proceedings or criminal allegations relating to you or in which you are involved. We need this information in order to assess your suitability for participation in the Series; and for compliance with contractual obligations we have to third parties, who are subject to statutory regulation.

your age, gender, gender identity, ethnicity, disability and sexual orientation. We will use this information for diversity analysis monitoring.

any and all personal information revealed on camera and contained within footage filmed for the Series (or provided by a third party, such as Devon and Cornwall Police, to us in connection with the Series) including your image and voice and potentially a very wide range of personal information relating to you revealed by you and others including without limitation:

1. your name; your gender; your age and date of birth; your address and contact details; information about your past and present personal, home and family life; information about your past and present professional life including information about your current role such as your position and work schedule, your previous work history, your qualifications and your experiences;

2. information concerning your racial and ethnic origin, political opinions, religious or philosophical beliefs, your membership of a trade union, your health and any medical treatment you receive, your sex life or your sexual orientation (“special category data”); and

3. information concerning any criminal convictions or cautions you may have and any other criminal activity you may have been suspected of or involved in; information concerning the nature and status of any arrests, charges, prosecutions, court proceedings or other interactions between you and the authorities; and information about any criminal behaviour you have witnessed or which has affected you and the nature and status of any related police investigation or prosecution (“criminal convictions and offences data”).

We need this information for editorial reasons and for the production of the Series, for contractual reasons and obligations we have to third parties, and or to comply with our obligations to you pursuant to our contract with you.

Lawful bases for processing the above information

The first column of the following table refers to the types of personal information set out in the numbered paragraphs above. The second column lists the lawful bases we rely upon in order to process these types of data.

Para

Lawful Basis

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4.

· Necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4.

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4.

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4.

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4.

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4 and / or

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and

· undertaken with your explicit consent.

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4 and / or

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and

· undertaken with your explicit consent.

Processing is:

· necessary for the purposes of our legitimate interests and other e.g. the principal commissioning broadcaster of the Series, Channel 4; and

· undertaken with your explicit consent.

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4;

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

10.1

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4; and / or

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

10.2

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4; and / or

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and

· undertaken with your explicit consent; and / or

· undertaken in connection with public interest journalism.

· In addition, following exploitation of the Series, such information contained within the Series may be information manifestly made public by you and if so we will rely on the relevant provisions of the DPA 2018 for any further processing of that information.

10.3

Processing is:

· necessary for the purposes of our legitimate interests and others e.g. the principal commissioning broadcaster of the Series, Channel 4; and / or

· necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and

· undertaken with your explicit consent; and / or

· undertaken in connection with public interest journalism

Sharing your personal information

Your personal information is processed by our employees and staff. Sometimes we use third parties who are contractually engaged to provide services to us that may involve the sharing of personal information e.g. IT services, legal and accountancy services. We also may need to share your personal information with other organisations from time to time including with:

companies involved with our business activities e.g. broadcasters, post-production houses, sales agents, distributors;

broadcasting regulators e.g. Ofcom;

the police or other regulatory bodies as required by law in connection with the investigation of crimes.

Although based in the UK, our business is global which means that we may need to transfer your personal information to organisations outside the European Economic Area (EEA).

Wherever your information is transferred to organisations outside the EEA, we will ensure that adequate safeguards are in place to ensure the safety and security of your personal information and that it is processed in accordance with this Privacy Notice.

How we store your personal information

We have implemented appropriate measures to ensure that your personal information is kept safe and secure e.g. by storing it securely, and by keeping electronic data on secure servers and hard drives with appropriate levels of security including encryption and firewalls. However the internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures.

We will only keep your personal information for as long as we need to. For those participating in our programmes, we are likely to retain your personal information for as long as is necessary in order to produce, exhibit, exploit, distribute, advertise, publicise and promote the programme in accordance with our legitimate interests and legal obligations. Personal information that is no longer required will be deleted/destroyed.

Your rights

You have a number of rights in respect of your personal information, including the right to request:

access to the personal information that we hold about you;

that we do not process your personal information for direct marketing purposes;

that inaccurate personal information we hold about you is corrected;

that personal information is deleted;

that your personal information is provided to you in a portable format.

Note that most of these rights are not absolute and are limited to certain defined circumstances. Accordingly, we may not be able to comply with any such request.

If the basis of our processing of your personal information is ‘consent’ you have the right to withdraw your consent at any time. However, note that your data may be being processed subject to another lawful basis as set out above.

Getting in touch

If you have any questions or concerns regarding your personal data, please contact Optomen Television Ltd’s Information Officer at: informationofficer@optomen.test.

You may also contact the Information Commissioner's Office if you have concerns about the way in which your personal data has been processed by Optomen Television Ltd:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. https://ico.org.uk/make-a-complaint/

Changes to this Privacy notice

We may update or amend this Privacy Notice from time to time.

Optomen Television Ltd

March 2019